Confirmation Materials Checklist

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Materials Checklist

Confirmation Materials Checklist

Senegal: National Identity and the Arts

Confirmation Materials - SPRING 2014

The information presented below is meant to be used as a reference, or can be printed and sent to SIT only if you have difficulty accessing the applicant portal.

Please Log-in to your Applicant Portal and upload the Confirmation Materials. You can pay the deposit with a credit card in the student portal. For some programs you will need to mail in Passport Identity Photos to: SIT Study Abroad, PO Box 676, 1 Kipling Road, Brattleboro, VT 05302-0676. Please note that you must submit the required materials within two weeks of the date of your acceptance into the program.

  • Program:  Senegal: National Identity and the Arts
  • Term:       SPRING 2014
  • Name:      


Passport-type identity photos must be official size (2"x2") and format. They must have a white background and be printed in color on photo paper. Please make sure they are cut to size before you mail them. Please be sure your passport photos are post-marked by your confirmation due date. Color copies, faxed photos, scanned photos (even scanned passport photos), or cropped informal photos cannot be accepted for passport photos.

Please write your name, semester, and program on the back of all photos. They must be mailed to SIT. Be sure to let the ink dry before you put them together. These photos can commonly be taken and printed at major retailers, photo and camera shops, travel agencies, etc. They do not need to match the photo in your passport.

Please note: You will also need 2 additional official color passport-type identity photos later for your visa. Keep these photos. Do not send them to SIT.

A high resolution color copy of your passport (valid for at least 6 months from the end of the program). Please be sure that your passport is signed, as circled in red within the image to the right.

If you HAVE a valid passport: check the expiration date! Make sure it is valid for at least 6 months from the end of the program. If it is not, renew your passport immediately so that you have enough time to obtain any required visas.

If you DO NOT have a valid passport: apply for one immediately. It typically takes 4-6 weeks to obtain a passport. Depending on the visa requirements for your program, you may need to expedite your passport application. Please check with the SIT Study Abroad Admissions Office at or (888) 272-7881 to see if it is necessary to expedite your application.

For more information about passports, see the U.S. Department of State passport website. If you are currently in the process of renewing your passport or are applying for a passport for the first time, please submit documentation demonstrating that your application is in process.

Housing Information

Homestay Letter

Write a one-page letter, preferably typed, to your homestay family. Beginning with "Dear Host Family," thank them for accepting you into their home and tell them about yourself. Describe your interests, your community, your family, or whatever you feel might give your hosts some background and ways to better engage with you when you arrive. Insert an electronic photo of yourself into the document.

Write your letter in the required language prerequisite, no matter how minimal your grasp. Please do not have the letter corrected by another person. If you are not able to write a letter in the foreign language, please write your letter in English.

Save your completed homestay letter as a PDF file using your full name in the title of the document: "LastName_FirstName_HomestayLetter".

A Microsoft Word document (.doc) file is also acceptable, however a PDF is preferred. If you are unable to upload a file, you may also email it to

Please note: Due to varying homestay placement procedures and the unavailability of translators, in some cases, your letter may not be read by your homestay family. There will not be sufficient time for your homestay family to respond to you prior to your participation in the program. We are not able to give out family contact information prior to the program start date.

Housing Information

Use the check box to indicate your response. Please be aware as you complete this section that you may be expected to make some adjustments based on the cultural practices of the country in which you will be living.

Enrollment Agreements

Statement of Responsibility

Before signing the Statement of Responsibility form, please review the following important documents:


Medical Form

The Medical Form must be submitted within TWO WEEKS of offer of admission. If this is not possible, then Part I and a doctor's appointment date for the completion of Part II must be submitted by the confirmation materials due date.

Your completed Medical Form must be received no later than December 1. Please mail to: SIT Study Abroad, PO Box 676, Brattleboro, VT 05302-0676 USA or fax to 802-258-3296

Appointment Date        Physician's Name  


A non-refundable, $400.00 deposit is required. You can pay by check, money order or credit card.

My check or money order is enclosed. (Make check payable to SIT.)
I have verified with my home school study abroad office that my school will pay the deposit.

(If school policy or extenuating circumstances apply, email SIT Study Abroad to see if you are eligible for a Deposit Reduction Form)

Billing Information

  • Credit Card Information
  • *Please charge my credit card as specified below:

    • VISA
    • MasterCard
    • American Express
    • Discover

  • Month Year
Billing Information
  • Some institutions have billing agreements with SIT Study Abroad; some do not.Please verify your situation with your home institution before submitting billing information. The invoice for my SIT Study Abroad program(s) should be sent to:

    • Applicant
    • Parent/guardian
    • Other: Relationship to applicant  
    • Home institution
  • Please note - if your school requires that a consortium agreement be completed before it will transfer financial aid to SIT Study Abroad, please send the consortium form to or fax it to 802 258-3296.

    Please note School approval must be obtained in order to bill your home institution.

  • -

Power of Attorney Form

The Power of Attorney Form must be submitted by all students receiving financial aid through their home institution or intending to apply through SIT Study Abroad. This notarized form grants permission for a parent, guardian, or nominated attorney to sign paperwork on your behalf while abroad. Since financial aid is frequently disbursed after the program departure date, Power of Attorney allows a designated individual to handle your finances, including financial award checks. Although only required for financial aid students, many former participants have found this form helpful in simplifying their arrangements while outside the US.

All students paying for their program at least partially with Financial Aid must fill out either of the following 2 documents

Transferable Funds Information Sheet

Required for students whose schools do not have a billing agreement with SIT Study Abroad. This is for students who pay SIT directly for all program costs rather than pay anything through the university. Check with your school if you are unsure if they have an agreement.


Proof of Aid Letter (sample)

Required for students whose schools have a billing agreement with SIT for only a portion of the SIT program costs and the student expects their home school aid to cover all or part of their portion due to SIT. Check with your school if you are unsure if they have an agreement. You must submit a signed statement on letterhead or email from the Director or Assistant Director of Student Accounts or Financial Aid indicating the amount of surplus financial aid (if any) that will be available to cover costs that your school is not paying on your behalf, the approximate date of disbursement of those funds, and the person or institution to which the funds will be disbursed. If you have any questions about this, please contact Karen Sprague (below). Emails should come directly from your school official, addressed to and


Letter of Financial Responsibility

The Letter of Financial Responsibility must be completed by the party responsible for financial matters. This form acts as a guarantee that your full account will be settled with SIT Study Abroad, including any debt incurred while abroad. In cases where home institutions are billed for tuition, the student and/or the family are still ultimately responsible for any payment not received from the home institution.

SIT, 1 Kipling Road, PO Box 676, Brattleboro, VT 05302-0676
802 258-3212, 888 272-7881 (Toll-free in the US), Fax: 802 258-3296 

SIT was founded as the School for International Training and has been known as SIT Study Abroad and SIT Graduate Institute since 2007. SIT is accredited by the New England Association of Schools and Colleges, Inc. (NEASC) through its Commission on Institutions of Higher Education

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